Postage meters are a convenient addition to your office that can save you time and money. Metered mail allows you to determine accurate postage every time and you can skip trips to the post office.
Please be aware that, as of May 2007, the United States Postal Service will likely be implementing what is known as “Shape-Based Pricing” – this will change how postage rates are calculated for many mail pieces. As a quick summary, mail pieces of the same weight but different dimensions will now require different postage amounts; for example, a flat letter will cost more than one sent folded in a typical business-sized envelope. In terms of your interest in a postage meter, all this means is that you should inquire as to whether or not the model you’re looking at will meet your needs when this new system goes into effect and, if not, if a given manufacturer has something else that might work more effectively for you.
All postage meters share the same basic features and can hold up to $1,000 in postage. They can send first class, priority, and express mail, as well as packages. Beyond the basics, postage meters can also feature password-protected access, accounting codes, automatic postage reset and date advance, and saved presets. Postage meters can be furnished with a base that sends mail through and stamps it; the main parts of the base are the feeder, sealer, stacker, and tape dispenser. You can purchase these bases outright or lease them along with a meter.
In terms of actually obtaining a postage meter - you can't purchase postage meters; they are only available via lease. While ownership is controlled, this arrangement doesn't require a service contract. If something goes wrong with the unit, the manufacturer is responsible for repairs or replacements – so it ends up being a generally hassle-free arrangement and allows you to avoid the up-front cost of purchasing a piece of equipment.
