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Digital Copier Overview & Basics

Choosing an office copier is not as easy as it once was. While, in the past, copy speed and sorting/stapling were the primary considerations, today's copiers are more complex. For example, copy machines now frequently include color copy functionality. While copiers are still available in black and white only or color only, combination machines, known as hybrid copiers, are now quite popular.

Hybrids, which only print in color when specified, are increasingly common as prices have come down for those machines and they therefore can provide the functionality and flexibility of two dedicated machines at once.

digital copiers

In addition to color copying features, technological improvements in machine memory and performance now allow you to add nearly any copier to a network, which enables a copier to offer printing, faxing or scanning capabilities, all from the same machine. Additional software can even transform your copier into a document imaging system, where documents can be stored and accessed for future use.

In addition to the specific functions and features of your copier, take a close look at the service agreement and warranties along with carefully considering the costs and benefits of purchasing a machine or opting to lease your new copier instead. See the section below for more things to think about as you evaluate your copy machine options.

Points to consider:

  • Would you like your copier to produce black and white copies only or color copies as well?
  • How many copies do you expect to make each month?
  • How quickly do you want copies to be made (10 pages per minute is slow, 100+ extremely fast and typically of an industrial-sized machine)?
  • Do you want to lease or purchase a copier?
  • What, if any, additional features do you want with your copier, e.g. printing, faxing, document imaging
  • What size paper do you want the copier to handle (letter, legal, envelopes, etc)?
  • What copier-specific features like sorting or duplex copying are you interested in?

Related articles - December 2008

- Monochrome Going Strong
Learn how the quick printing industry addresses its high-volume copying needs and how satisfied they are with their vendors. (Source: Quick Printing)
  Digital copier buyer's guide
Whether you're upgrading your copier or buying one for the first time, this copier buyer's guide covers all the bases. (Source: BuyerZone.com)
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  Is copier leasing the right choice for you?
Because of the high base cost and the rapidly advancing technology, copier leasing is a more attractive option for many businesses than purchasing one outright. (Source: BuyerZone.com)
  Do You Copy?
If you've reached the point where you need to invest in a copier, here's one rundown on choosing one to match your business and your budget. (Source: Entrepeneur Magazine)

Common terms:

  • business copier
  • hybrid copier
  • office copier
  • digital copier
  • copier
  • analog copier
  • color copier
  • copier leasing
  • copier machines
  • business machines
  • office machines
  • office equipment
  • multifunction copier
  • document imaging
  • digital duplication
  • refurbished copiers
  • used copiers
  • copier memory

Leading suppliers:

  • Canon
  • Konica Minolta
  • Kyocera Mita
  • Lanier
  • Oce
  • Ricoh
  • Sharp
  • Toshiba
  • Xerox

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